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Article VI
A. Composition:
The Board of Directors shall consist of one representative from each chartered and recognized state or foreign association. He/she shall be certified as a member in good standing in the NFAA and shall be fully empowered to act for the Association on all issues presented before the NFAA Board of Directors. A quorum of the Board of Directors shall be the delegates present at the bi-annual meeting or responding to a mail vote. (Mail ballots not returned will not be counted.)
B. Membership Voting:
1. Based on a membership count by NFAA Headquarters on December 31st, a State Association holding membership in the NFAA shall be entitled to one vote for 500 NFAA members or any fraction thereof, with a minimum of one vote and maximum of five for an association. The vote shall be cast by the Association’s elected or appointed representative. He/she shall be a member of the NFAA Board of Directors.
2. On any motion before the Board of Directors for vote, the board member or his/her alternate shall vote yes or no. The state association shall have the authority to represent them at any meeting of the Board of Directors in the event their elected delegate is absent from the meeting. An alternate delegate must be a resident and a member of the state association he/she will represent and must be properly vested by the Credentials Committee prior to the start of the meeting.
C. Bi-annual Meeting:
1. The Board of Director shall meet at least bi-annually, during odd numbered years, at a time and place designated by the Council after review of all bids and other sites obtained by the Executive Secretary. The meeting shall be set at a site most economical and prudent to the members and state organizations. Bids must be accompanied by a designated hotel and listing of facilities available (including banquet arrangements), a schedule of rates to be in effect at the time of the meeting and arrangements for transportation to and from travel facilities. In addition, the Executive Secretary may solicit bids as necessary.
2. The bi-annual meeting shall be adjourned when it is determined by the body that all business before it has been concluded.
3. Arrangements for the bi-annual meeting will be made by the NFAA Executive Secretary.
4. The Executive Secretary, President and Vice-President shall review the financial condition of the Association to determine emoluments for travel expense to the bi-annual meeting. Such information shall be submitted to each State Association President and NFAA Director 90 days prior to the date of the meeting.
5. Legislative Procedure:
5.1 The Board of Directors shall utilize a system of specialized legislative committees to be appointed by the President. It shall be the duty of each committee to consider all legislation for which it has been assigned responsibility. It shall have authority to combine or amend such legislation, compiling it in proper form and introducing it on the floor of the meeting.
5.2 Any Director, Councilman, Officer, the NFAA Bowhunting Administrative Chairman, or NFAA Pro Chairman may introduce an amendment to the Constitution and By-laws if submitted in writing (via fax, e-mail or postal mail) to the NFAA Headquarters by September 30th. Verification of receipt is responsibility of sender.
5.3 In matters affecting the Professional Division, the Pro Chairman will be included in the Board of Directors vote. The weight of this vote will be determined in the same manner as the State Associations.
5.4 An amendment must be placed in proper form and correct chronological sequence and forwarded to NFAA Headquarters.
5.5 The Executive Secretary will, upon receipt of the amendment, place it in a legislative hopper to await final distribution.
5.6 Ninety (90) days prior to the bi-annual meeting the President will announce his appointments to the specialized committees and direct the Executive Secretary to forward to each member of a committee copies of amendments for which it has been assigned responsibility.
5.7 A major part of the first day of the bi-annual meeting will be delegated to meetings of the special legislative committees. Legislation that is reviewed by these committees, as well as minority reports, if any, will be included in the working agenda for the meeting of the general assembly.
5.8 Approval of the annual budget shall be the last item of business at the bi-annual meeting. Approval of the annual budget in the off year of the bi-annual meeting shall be through a Sectional mail-in vote of the Directors and represented by the Council at the annual Council meeting
5.9 All submitted agenda items must be mailed to the directors by the Executive Secretary no later than 90 days prior to the bi-annual meeting. Additional items may be placed on the agenda by resolutions signed by 15 board members present at the bi-annual meeting, and must be in proper form.
5.10 Each Director shall be appointed to one of the legislative committees.
5.11 The Bowhunting Committee shall address all agenda items at the same time as all other committee assignments.
5.12 The President should make himself available to all committees while the committee meetings are in progress at the bi-annual meeting.
5.13 All 15 signature items must be presented to, and assigned to the proper committee no later than noon of the last day of the bi-annual business meeting.
5.14 Forty five (45) days prior to the Bi-annual Meeting the Executive Secretary will mail the proposed Council business agenda to the Directors and Council.
D. Election:
1. The election of a Board of Director member of a state association shall be conducted by the state association in accordance with the provisions of their constitution.
2. The term of office shall be for a period of two years. No person may serve on the NFAA Board of Directors while serving as President, Vice-President or NFAA Councilman.
3. The Board members shall take office at the time they are elected or appointed by their Association.
E. Duties:
The Board of Directors being the fully constituted governing body of the NFAA shall be responsible to the collective membership of the NFAA for the following functions:
1. Consider and vote upon all proposed changes to the NFAA Constitution and By-laws, rules and regulations.
2. Rule on all protests within their states on equipment and rule violations. All Directors’ decisions will be forwarded to the R.I.C., either to uphold or disallow.
3. Conduct deliberations in accordance with Roberts Rules of Order, whether in bi-annual session or session by mail.
4. Review, amend as required, and adopt an annual operating budget to be developed by the President, Vice-President and Executive Secretary in even years, and by their sectional councilman in odd years.
5. Elect a slate of officers in accordance with the provisions of this Constitution.
6. Elect sectional members of the NFAA Council in accordance with the provisions of this Constitution.
7. Establish the annual membership dues of the Association.
8. Establish policy and procedures to be followed in dealing with other archery organizations, both national and international, and with other agencies affecting the NFAA.
9. Shall fill any vacancy in any elective office of the NFAA which shall be for the unexpired term of the office.
10. The Board of Directors may be recalled to mail session by a two-thirds majority vote of the NFAA Council or by petition from twenty-five members of the Board of Directors.
F. Pay and Expense:
Members of the Board of Directors shall serve without salary or emolument except that expenses for the Bi-annual Board of Directors meeting for travel, lodgings, and meals are authorized.
1. Members of the NFAA Board of Directors shall be exempt from paying pre-registration portion of fees at National and Sectional tournaments.
G. Effective Date of Actions:
1. All action taken by the Board of Directors shall carry an effective date of 30 calendar days from notification in Archery, the official publication of the NFAA, unless an individual action includes an effective date, in which case the effective date shall be set to allow for publication in Archery magazine.
2. Updated Constitution and By-laws handbooks shall be available within 90 calendar days from the close of the Bi-annual meeting.
H. Mail Voting:
On all questions submitted to the Board of Directors for a mail vote, the ballot shall be submitted by the Executive Secretary. Twenty-eight (28) days after the mailing of the ballots, the Executive Secretary shall count the ballots received. The Executive Secretary shall submit the record to the President, who shall thereupon declare the result of the vote as the official action of the Board. All questions requiring the action of the Board of Directors shall carry an effective date.